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Requirements For A Successful Project Management

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by: markart
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Word Count: 658
Date: Thu, 8 Dec 2011 Time: 5:17 AM

A set of actions bounded by time is typically called as a project, which is, usually meant for the future, starting with the present, and based on the experiences of the past. Right from the beginning, the art of successfully managing a project has been witnessed in man’s conquest of new lands, wars, space and even modern technology. However, in recent times, that skill has transformed into science that can be learned, mastered and practiced in any field or discipline using advanced applications that works on some simple ground rules. For example, a simple online collaboration tool that requires only a personal computer connected with a high speed internet similar to the one offered by Verizon FiOS Internet is sufficient to bring experts virtually together and ensures successful project completion.

Mostly all types of projects are centered on an objective, which could sprout from an idea or a wish to fulfill a mission, and the efforts are directed to complete the task within a specified time frame. This is the crux, without which it is not possible to complete any task. The origin of any assignment is very important where a single person or a group of people does all the initial brainstorming works to carry out the essential steps of conceiving the project plan and provisioning of the required resources. This is considered to be an extremely critical job in the formative stages and should be continued throughout the lifetime of the project. As we are aware of, the ideas, goals and objectives are actually inanimate, but require a warm blooded human to carry out the task of creating a workable plan by manipulating the available resources, in accordance with the specified time frames. The person who takes this responsibility is called as the Project Manager who embodies the core functions of authority and responsibility. At time the originator or the person who conceived the idea could play this part as well. The next stage of any project is the execution part in which the visuals are converted into reality.

The project manager and the team are empowered to draw their inspiration from the project plans conceived by the originators, and develop sub-plans to make the process simpler. Keeping the actual goal in focus is very important at this stage to avoid confusions that may arise later. They have to use standard tools like Gantt charts, spreadsheets, and more involved techniques and tracking systems to note, tag, review and provide the necessary inputs at appropriate stages. Further they have to manage the usage of resources within the limits of time and budget. The regular flow of essential resources, including people and materials, has to be coordinated through managers from different disciplines, and here the project manager plays the vital role like a CPU, to get the project proceeding as per the plan. Here communication between all the participating players takes the top place among the activities and ensures dissemination of relevant information on critical performance parameters, such as time and quantity targets, financial implications, and also on failures to enable suitable correction in execution route.

Every project that reaches successful completion needs to be recognized and celebrated so that the project managers and the teams involved are motivated or refreshed before getting into the next assignment. Whenever a task reaches completion, in some cases as per the plan, or sometimes sooner that the scheduled date of completion, an in-depth analysis should be made to evaluate the gaps between the core plan and the actual. This is very important using which can throw considerable light on deficiencies in planning, execution and possible remedies can be taken for future projects. A successful project management is the culmination of the efforts of several people and that includes both the originators and the team members who managed the project, and therefore continued study or analysis is needed at all stages of the project, till its end and even thereafter.

About the Author

Mark likes expressing his ideas over internet about various topics and collaborates with people from his wireless devices powered by Verizon FiOS Internet.

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